Administrative Assistant I

Santa Monica

Posted: 06/15/2020 Skill Set: Other Job Number: 1131

Job Description


Junior Administrative Assistant 

Duties:
  • This position is responsible for providing administrative support for the Business & Legal Affairs team. 
  • Key traits for success are excellent organizational and communication skills, ability to work under pressure. 
  • Heavy filing and scanning for department.  
  • Answer phones and direct inquiries appropriately with the utmost professionalism and courtesy. 
  • Review incoming document deliveries and distribute accordingly.
  • Internal document distribution for entire business unit.
  • Schedule meetings and conference calls.
  • Make travel arrangements and complete travel and expense reports.
  • Cover letter writing. 
  • Maintain contacts and calendar information.
  • Maintain Business & Legal Affairs status report. 
  • Proof legal documents and administer execution process.
  • Manage office supplies.
  • Other duties as assigned.

 

Skills:
  • Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
  • Ability to interact comfortably and effectively with external partners
  • Strong administrative, organizational and creative skills
  • Strong computer skills are a plus & an understanding of Microsoft Office and basic audio/video formats is essential
  • Ability to work under high pressure and speed
  • Great social and interpersonal skills
  • Ability to keep information highly confidential
  • Must be flexible and able to multitask. 
  • Experience supporting more than one senior executive is preferred.

 

Education:
  • Bachelor' s degree, 1 - 3 years related work experience 

 

 

Keywords:
  • Skills and Experience:

ADMINISTRATIVE ASSISTANT

ANSWER PHONES

FILING

LEGAL DOCUMENTS

MICROSOFT OFFICE

 
  • Additional Skills:

OFFICE SUPPLIES

SCANNING

TRAVEL ARRANGEMENTS
ADMINISTRATIVE SUPPORT

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